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EVENT TIPS
Here are a few things to keep in mind when planning your event to guarantee that it will be successful, memorable and fun!



STEP ONE: Establish your budget.

This step will save you time and headaches later on. By deciding exactly how much you would like to invest in your event now, you can rest assure that we will help you plan a wonderful function that will really wow your group.

Here are some things to keep in mind when planning your budget:

Depending on the number of guests you are having, you will want to have enough equipment and entertainment for everyone to enjoy the day without long lines. We can assist you in picking rides and entertainment that has a large output of people to ensure a great entertainment experience!

Food & Drinks: Are you going to want to feed your guests? Depending on the times of your event a simple concession tent with drinks, Popcorn, Cotton Candy, and Sno-Cones will make your guests smile. If you are planning a BBQ cookout or other picnic style eating, you will be looking at between $5.00-$9.00 per head, depending on your menu selection.

Will you be giving away T-shirts, or other giveaways? Door Prizes and small giveaways can add up so make sure to include them in your budget.

Will you need to have some sort of transportation for guests to get to your event site such as shuttle busses? Also don't forget about other misc. items such as parking, security, staffing, logistics, etc.

STEP TWO: Balance your Entertainment to Please All Ages.

By constructing a well thought out entertainment line-up, you will ensure to give your guests the best entertainment experience possible. To do this you will want to have a combination of activities, which appeal to each age and interest group. Generally, age brackets consist of 1-3, 4-8, 9-15, 16-35, 35+. Our sales representatives will be happy to assist you in creating a harmonious event.

STEP THREE: Make your Event Site Sizzle!

Imagine the look on your guests faces when they arrive at your event site. Make sure its a "WOW" This is going to be an AWESOME event!

Use decor to heat up the event!

STEP FOUR: Make sure you have all the requirements covered.

Site Requirements: Weather conditions, equipment delivery and set up times? Will you need tents, tables and chairs? How about restroom facilities? Where will all of your guests park? Food? Drinks? Electricity? Grass or asphalt surface? By answering these questions now, you can relax later. Our professional staff has experience in creating fully planned turn-key events so that all you have to do is relax and take credit for a great event.

STEP FIVE: Good Public Relations means a good turn-out.

Make sure to spread the word and let everyone know that they are invited to THE event!

STEP SIX: Five Days Out - Confirm Everything!

Confirm all of your vendors and staffing to make sure that their arrival and set-Up times are lined up.

STEP SEVEN: The Big Day!

Make sure that you are well rested the night before and have a good breakfast. This will ensure that your body is ready to go! Show up to the event site early and have a good look around. Now here is the most important thing........ Breath. Take a few deep breaths and relax with the knowledge that your event is in good hands with Prime Time and that we have double checked every detail. Have FUN today! You have earned it!
With these seven tips, you can't go wrong!

 

 




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