are a few things to keep in mind when planning your event to guarantee that it
will be successful, memorable and fun!
ONE: Establish your budget.
This step will save you time and headaches
later on. By deciding exactly how much you would like to invest in your event
now, you can rest assure that we will help you plan a wonderful function that
will really wow your group.
Here are some things
to keep in mind when planning your budget:
Depending on the
number of guests you are having, you will want to have enough equipment and entertainment
for everyone to enjoy the day without long lines. We can assist you in picking
rides and entertainment that has a large output of people to ensure a great entertainment
Food & Drinks: Are you going to want to feed your
guests? Depending on the times of your event a simple concession tent with drinks,
Popcorn, Cotton Candy, and Sno-Cones will make your guests smile. If you are planning
a BBQ cookout or other picnic style eating, you will be looking at between $5.00-$9.00
per head, depending on your menu selection.
Will you be giving away T-shirts,
or other giveaways? Door Prizes and small giveaways can add up so make sure to
include them in your budget.
Will you need to have some sort of transportation
for guests to get to your event site such as shuttle busses? Also don't forget
about other misc. items such as parking, security, staffing, logistics, etc.
TWO: Balance your Entertainment to Please All Ages.
a well thought out entertainment line-up, you will ensure to give your guests
the best entertainment experience possible. To do this you will want to have a
combination of activities, which appeal to each age and interest group. Generally,
age brackets consist of 1-3, 4-8, 9-15, 16-35, 35+. Our sales representatives
will be happy to assist you in creating a harmonious event.
THREE: Make your Event Site Sizzle!
Imagine the look on your guests
faces when they arrive at your event site. Make sure its a "WOW" This
is going to be an AWESOME event!
Use decor to heat up the event!
FOUR: Make sure you have all the requirements covered.
Weather conditions, equipment delivery and set up times? Will you need tents,
tables and chairs? How about restroom facilities? Where will all of your guests
park? Food? Drinks? Electricity? Grass or asphalt surface? By answering these
questions now, you can relax later. Our professional staff has experience in creating
fully planned turn-key events so that all you have to do is relax and take credit
for a great event.
FIVE: Good Public Relations means a good turn-out.
Make sure to spread
the word and let everyone know that they are invited to THE event!
SIX: Five Days Out - Confirm Everything!
Confirm all of your vendors
and staffing to make sure that their arrival and set-Up times are lined up.
SEVEN: The Big Day!
Make sure that you are well rested the night before
and have a good breakfast. This will ensure that your body is ready to go! Show
up to the event site early and have a good look around. Now here is the most important
thing........ Breath. Take a few deep breaths and relax with the knowledge that
your event is in good hands with Prime Time and that we have double checked every
detail. Have FUN today! You have earned it!
With these seven tips,
you can't go wrong!